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Terms and Conditions

Exclusive Use

Orchardleigh House:

Orchardleigh House is an exclusive venue; the agreed part of the house is let to you on a totally exclusive basis.

The house will be exclusively yours from 12 noon on the day of your wedding until 11am the following day.

 

Walled Garden:

The Walled Garden is an exclusive venue; the venue is let to you on a totally exclusive basis from 8am on the day of your wedding, subject to availability.

 

Arrival and Departure – Orchardleigh House weddings only

A room in the courtyard of the house, accessed from the eastern entrance, will be available to the bride for preparation from 9.00am, with access to the main house from 12.00 noon. We endeavor to ensure that guest rooms are also available from 12.00 noon, although on some occasions it may be slightly later.

 

Guests are requested to vacate their bedrooms by 10am and the whole house by 11am on the day of departure.

 

Cancellation

Should you wish to cancel your chosen day for any reason all monies paid will be refunded if we are able to re-book the day for another wedding at full cost, less a 5% admin fee.

 

If we are unable to resell the date, the following charges will apply:

  • 12 months + prior to wedding: Deposit returned less 5% admin fee if we can resell the day.
  • 9-12 months prior to wedding: 15% of original wedding quotation.
  • 6-9 months prior to wedding: 30% of original wedding quotation.
  • 3-6 months prior to wedding: 45% of original wedding quotation.
  • 0-3 months prior to wedding: 60% of original wedding quotation.

 

We reserve the right to resell a date at a lower venue fee should you cancel.

 

In the unlikely event that Orchardleigh House becomes unavailable for your date or changes are necessary to the booking, we undertake to notify you as soon as reasonably possible and will endeavor to arrange an alternative venue. If it is not possible to arrange an alternative venue acceptable to yourselves we reserve the

right to cancel the booking and refund to you all monies paid to us. Orchardleigh Estate will then have no further obligations or liability for non-availability, changes or cancellation.

 

Catering and Bar

Catering is by Orchardleigh House, with a minimum catering spend for canapés, three course wedding breakfast and evening buffet. The bride and groom are requested to choose the same starter, main course and dessert for all guests from the menu selections. This excludes vegetarian and special dietary requirements. A surcharge may be payable for weddings with less than 80 adults. These charges apply for each day of exclusive use hire booked. Our fully licensed bar can either be “cash bar” or we can run a “tab” to a preset amount, or a “prepaid” bar @ £22.50 per head for day guests and £28.70 per head for additional evening guests arriving after 6.30pm. For New Years Eve the prepaid bar will be £32.50 per head for day guests and £38.70 per head for evening guests. This provides unlimited drinks, excluding Champagne, sparkling wine and top-end brands, from the end of the wedding breakfast until the early hours. This is only applicable to 100% of all adult guests. Our minimum alcoholic beverage spend per person is £17.90. This is for the duration of reception drinks and the wedding breakfast. We regret we do not cater for any children under the age of 2 years but a fridge and microwave will be provided for the parents to prepare their own food. Orchardleigh reserves the right to increase our per head prices after booking, but only in line with the current RPI rates. Cask ale is not provided on our bar as standard, but we will happily source a barrel or two for you, if required, for an additional charge.

 

Firework Displays

Fireworks maybe permitted during certain times of the year through our recommended suppliers only and must be reasonably quiet as noisy fireworks in the past have terrified our animals causing some injuries. Unfortunately we do not allow sky lanterns (Chinese lanterns) as these terrify our neighbours with thatched cottages!

 

Church Weddings

All arrangements for church weddings MUST be made directly with the church. Orchardleigh House has no obligation or liability for non-availability, changes or cancellation. We do ask that church and civil ceremonies are not held before 2pm.

 

Value Added Tax

All prices quoted are inclusive of VAT, except for special offers.

 

Credit Card Payments

Payments over £1000 will be charged at a rate of 2%.Invoices over £1000 cannot be split for credit card payments. Unfortunately we cannot accept Amex.

 

Invoices

The venue balance is due for payment 1 month prior to your day, with all other invoices also being due for payment 1 month prior. Changes may be made up until 2 weeks before the wedding and additional invoices / refunds will be arranged. Please note than any reduction within this 2 week period will not be refunded.

 

Accommodation – Orchardleigh House weddings only

All rooms in the main house must be used before using extra accommodation in the cottages / lodges on your wedding night. All room allocations and payments for rooms must be made by the bride and groom. Payment to Orchardleigh will be required one month before your wedding date. If cottages / lodges are taken before all the rooms in the main house on the wedding night, then the bride and groom will be liable for the cost of the remaining rooms. Minimum requirement for accommodation is the first floor of the main house, which is 8 rooms.

 

Accommodation - Walled Garden weddings only

Subject to availability, Garden House, Garden Cottage and The Bell Tower must be booked with The Walled Garden. All other lodges and cottages on the estate are available on a first-come-first-served basis.

 

RPI Increases

Orchardleigh reserves the right to increase prices for accommodation, catering and beverages after booking but only in line with the current RPI rates.

 

External Suppliers

Orchardleigh will not accept any responsibility for services or equipment hired/ordered by the bride and groom.

Why say ‘I do’ at Orchardleigh… FIND OUT MORE
A massive thankyou for everything you did to make mine and Ben’s wedding such a perfect day. A lot of people say that weddings are stressful, but I really never experienced that and that has to be put down to everything running so smoothly. Not only did all our guests comment on how beautiful Orchardleigh is, but also how brilliant all of the staff were. I really could not imagine a more perfect day! Emily & Ben Smith
Thankyou so much for making our wedding day AMAZING! It really was fantastic and never to forget. Charlie & Nicola
We would like to say a big thankyou for a picture postcard venue, fantastic food. wonderful weather and most of all making our day one to remember for many years to come. Our guests were blown away by everything! Alex & Heather
We had a magical weekend and all our guests have said what a wonderful venue and what a great party! Thanks for everything you did to make it such a great day. Natalie & Hugh
A huge thankyou for a fantastic wedding day. The food was amazing and all of our guests loved staying at Orchardleigh. Thankyou for all of the organising and the sunshine as well!! Mark & Jenny
Thankyou so much for making our day so incredible. The day was so much more than we ever hoped for. All of our guests and family have gushed at how great all of you were and how amazing the venue was. The drinks flowed just as we wanted and the food was fab! Laura & Steve
It was clear from the first visit that Orchardleigh House was the perfect choice for our wedding. It's a magnificent venue with breath-taking views. All of the guestrooms are beautifully decorated, and we loved the fact we could have the entire house to ourselves which meant all of our guests could stay the night at the same place. The Lodges provided us the perfect way to celebrate the eve of our wedding with our closest and dearest. The staff at Orchardleigh were incredible. They were personable, caring, professional, thorough and always happy to help answer whatever questions or requests we had (and we had quite a few...). We had absolutely the best day of our lives thanks to Orchardleigh House and its wonderful staff. Thank you. :) Shane and Peter
There was never going to be another venue for our Big Day!!! We fell in love with the Walled garden from the moment we saw it, the whole team made our Day just the most Perfect it could have been. Karl, I cant thank you enough for all of your help, you were here there and everywhere taking care of the day and it didn’t go unnoticed by everyone. As a fellow Wedding planner and operations manager I know just how much effort it takes to run someones wedding day so Thankyou for this, as a natural born worrier, I didn’t have one on the day!! We have had a lot of great feedback about the beauty of the venue and how yummy all the food was so a massive thank you from us and all of our guests!!xx Carly and Steve
Orchardleigh Estate is one of the most amazing wedding venues along with the Walled garden it offers so much scope for a great day with smaller or larger groups of guests the staff are so professional and helpful with the food being a massive highlight so many areas in the grounds for photo's you will love it! Ben Simmonds
After looking at numerous venues we chose Orchardleigh on our first visit, we secured our wedding date within a week as we were blown away by the house and grounds. We picked to get married in st Marys church which is nestled in the stunning grounds on a little island, the church relies on candles for light and a wood burner for heat, it doesn't get more romantic than that. We loved our church visits so much we still continue to go now. We went away to plan our day with a year to go. I made several visits to the house and church within that year and each time the staff were beyond helpful nothing was too much which took a lot of the stressing away, they were always there on the phone happy to help. I stayed in one of their holiday lets the night before which was exceptional. The big day came... I thought i was organised but somehow had a long list to do that morning luckily our wedding co-ordinator Garry was an absolute star and took it all onboard. from having canapés and champagne waiting for us as we got out the car to my dilemma with my dress. We were made to feel like orchardleigh was our house and anything we asked was fulfilled. The food was sensational, we had so many comments about the table service with lots of people saying they've never been to a wedding like it. Having exclusive use of Orchardleigh was essential to us as we have small children who when got tired just went up to their rooms while we could still enjoy our evening knowing they were safe upstairs. We had our own bar man who was there for us till the early hours of the morning and he even set us up a table for beer pong. We had the most magical day and the memories will warm our hearts forever there isn't one thing id changed and we feel blessed to have such fond memories of our day and thats down to the staff at Orchardleigh. The atmosphere was incredible i cannot recommend Orchardleigh enough. Joanna Bratherton

Gorgeous newlyweds Lauren and Leigh brave the cold and add some sparkle to their celebrations....

Due to the weather conditions, we have been unable to make it into the office today. If you are trying to get hold of us, please email info@orchardleigh.net and we will get back to you as soon as we can...

2 DAYS TO GO! And to celebrate we are giving you the chance to WIN a family ticket to Santa's Lakeside Hideaway at Orchardleigh on Christmas Eve! Simply comment below telling us your favourite thing about...

The countdown has begun.... Santa and his loveable elves will be arriving at Orchardleigh next week! Have you booked your tickets yet? BOOK NOW! https://bit.ly/2QdTLee...

Could you fill these boots or know someone who can? If so, we’d love to hear from you! Email Christmas@orchardleigh.net for further information about joining our Christmas team....

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